World Extreme Medicine – Terms & Conditions


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The Extreme Medicine Conference series is a trading name of World Extreme Medicine Ltd. All details provided by customers & through enquiries are for the exclusive use of World Extreme Medicine employees (WEM) on behalf of the Extreme Medicine Conference to assist in responding to your enquiry or question. Any information you provide us with will not be passed onto third parties.

Internet communications & emails are not necessarily secure, therefore WEM cannot accept responsibility for changes made to a message after it has been sent. If you should receive a suspicious message claiming to be from ourselves please contact us on +44 (0) 1297 300503.  We will do likewise if we should have any doubts or suspicions your communication to us has been tampered with as long as we have your appropriate contact details on file.

Extreme Medicine conference booking: conditions of sale
These are the terms and conditions of the Extreme Medicine Conference Series which apply to those who are advised that they will be attending the World Extreme Medicine Conference and Expo by WEM. Bookings are accepted subject to you agreeing to the conditions set out below:-

1. Your contract is with WEM and the Extreme Medicine Conference Series
When registering for the conference, you undertake that you accept these booking conditions and have the authority to do so. Your contract will be with us, World Extreme Medicine, 2nd Floor, Thomas Whitty House, Axminster Devon EX13 5AH. We will confirm our contractual commitment to you by sending to you a booking confirmation and receipt. It is only then that these terms and conditions will apply and a contract will exist between us. Your payment guarantees your place on the conference. Your contract with World Extreme Medicine Ltd is governed by English laws and the exclusive jurisdiction of the English Courts.

2. Promotions and Discount
WEM reserves the right to make use of time-limited codes to offer a discount on ticket purchase price. WEM holds no responsibility for failure to use the relevant code at the time of booking or before the code’s expiry date. WEM reserves the right to assist bookers who’ve neglected to use the code but who contact the office within 24hours of purchase.

3. Participation
The outline given for conference content each course must be accepted as an indication of the event and not a contractual obligation on our part. It is a condition of attending the conference that you accept this flexibility and acknowledge that any alteration that results in delays, discomfort, disappointment or inconvenience are possible. Attending in the conference will be subject to availability of places and reaching a minimum number of delegates. Places are allocated on a first come, first served basis. You must agree that any photography taken prior to or during the course, which may include you in it, is the property of WEM and the Extreme Medicine Conference series and may be used in future publicity materials.

4. Cancellation of Booking 2022 – Delegates 

Conference cancellations made before August 2nd 2022 will incur a £150 administration fee. Cancellations made after August 2nd 2021 will not be refunded, however, name changes are welcome. You can also request a transfer to a future year or a credit note may be offered. The conference content, timings and speakers are as advertised, but cannot be guaranteed due to unforeseen emergencies, illness and circumstances. Requests to change ticket type are subject to cancellation terms as listed.

5. Cancellation of Booking 2022 – Exhibitors

Cancellation of exhibitor spaces made before August 2nd 2022 will incur a £150 administration fee. Cancellations made after August 2nd 2022 will not be refunded, however, we will offer a full refund less an administration fee if the space can be filled.

6. Health, Safety & Fitness and your Insurance Cover
It is a condition of registration that you make adequate provision for insurance cover for travel and medical cover whilst in the UK (if applicable). If in our opinion, or the opinion of another person in authority, you are behaving in such a manner as to cause danger, distress, or annoyance to others or cause damage to property, your conference arrangements may be terminated by us. In such an event we will have no liability to you and will not make any refunds, pay any compensation or meet any costs or expenditure you incur as a result. Furthermore you must meet any expenditure we incur as a result of your behaviour.

7. Cancellation
World Extreme Medicine reserves the right to cancel the Extreme Medicine Conference in any circumstances. This conference will not be cancelled before the published date unless due to circumstances outside of our control. Cancellation of the conference due to major local or global events, such as disease outbreak or natural disaster, will result in the automatic transfer of funds to the next available event or an alternative WEM activity within 12 months. Should the customer choose to cancel their booking, the above cancellation terms will apply.

8. Alterations
WEM and the Extreme Medicine Conference Series shall be entitled to change the details of the conference content, timings and speakers resulting from unforeseen emergencies, illness and circumstances. We are not responsible for changes that arise as a result of Force Majeure and are out of our control such as technical or maintenance, problems with transportation, changes imposed on rescheduling or cancelling flights by an airline, war or threat of war, civil strife, industrial disputes, natural disasters, bad weather, terrorist activity or bureaucratic obstacles.

9. Liability
We accept responsibility for the acts and/or omissions of our employees, agents and suppliers. In any such case our liability will be limited to a maximum of twice your contribution to the original entrance cost.  Any arrangements you make independently which do not form part of the event are entirely at your own risk.

10. Post Conference Liability
The Extreme Medicine conference and WEM are not responsible for any decision or action you might take if you are subsequently employed as a medic on any expedition after attending any of the Extreme Medicine conference series.

Information collection
Every time you log on to our website your IP (Internet Protocol) address registers on our servers. Your IP address reveals no information other than the number assigned to you. We do not use this technology to get any personal data against your knowledge or free will (i.e., automatically recording e-mail addresses of visitors). Nor do we use it for any purpose other than to help us monitor traffic on our website, or (in case of criminal activity or misuse of our information) to cooperate with law enforcement.

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The list below describes the cookies we use on this site and what we use them for. Currently, we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)
First Party Cookies

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More information on session cookies and what they are used for at

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You can find out more about Google’s position on privacy as regards its analytics service at

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These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks. Cookies are currently set by LinkedIn, Twitter, Facebook and Google+. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.

You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete such information.